11 automations for independent estate agencies: the email gets its reply, the viewing its reminder, the listing its chase — while you're with a client.
< 1 min
First reply
8 emails sorted, 5 qualified leads
30 days
Listing expiring
Owner chase already sent
Left to donothing
11 automations, delivered together
None of the three shows up in revenue or on a dashboard. They look like the market, and that is why nobody fixes them.
01
Enquiries from SeLoger, Leboncoin, Bien'ici and your own form land in the same inbox as invoices and paperwork. The one you call back 3 hours later has already rung the agency across the street.
Keo reads every email, tells a real enquiry apart from a post-viewing follow-up, a document upload or spam, creates the qualified lead, routes it to the right agent, opens the contact record and sends a timestamped acknowledgement.
02
A Monday booking for Saturday hangs on one thread: the client remembering. A no-show doesn't cost you a viewing — it costs the journey, the slot, and the seller who waited in.
The slot is booked online and blocked at once. Confirmation goes out on booking, a reminder the day before, another 2 hours ahead. None of it depends on someone thinking of it.
03
A listing agreement (mandat) runs out, an energy certificate (DPE) reaches its term, a rent receipt falls due. None of it surfaces: you find out the day the owner has already signed elsewhere.
The listing alerts 30 days ahead and the owner chase goes with it. Certificates turn amber, then red. Rent receipts are generated on the due date, as PDFs, ready to send.
The rest doesn't change: your properties, your methods, your agents. It's the tasks nobody has time for that stop waiting on someone.
You stop opening emails and start opening records. Qualified, assigned, already answered — including the ones that landed at 10:40 pm on a Sunday.
The client picks a slot on a booking page. Confirmation, a reminder the day before, another 2 hours ahead: nothing to trigger.
Rent receipts issued, listings flagged 30 days out, certificates tracked. You stop keeping the calendar in your head.
One row, one task. On the left, what an agency does with an inbox and a shared calendar; on the right, the same task inside Keo.
| Task | Today | With Keo |
|---|---|---|
| Sorting a portal email | Read in the same inbox as invoices, handled whenever someone has time. | Classified, qualified and routed to the agent within seconds. |
| Replying to a prospect | A reply at the next inbox check, sometimes the next day. | A personalised acknowledgement leaves the second it exists, day or night. |
| Confirming a viewing | A text typed by hand, if someone remembers. | Instant confirmation, a reminder the day before, another 2 hours ahead. |
| Tracking a listing | Noticed at the deadline, sometimes after. | Flagged 30 days ahead, with the owner chase already sent. |
| Issuing a rent receipt | Generated and sent lease by lease, every start of month. | A PDF issued on the due date, for every lease, with nobody thinking of it. |
From the enquiry received to the Google review obtained, in one place.
Every portal email is read, classified and turned into a qualified lead, routed to the agent handling the property. Spam is set aside, and a post-viewing follow-up stays a follow-up.
The acknowledgement leaves the second the lead exists, written around the property asked about, at any hour. It is often the only reply that prospect got that evening.
A public booking page, the slot blocked on the spot, immediate confirmation, then reminders the day before and 2 hours ahead, by SMS and email.
On the due date, the month's receipt is generated as a PDF — a real document, not a preview — and the covering email goes with it.
Listing agreements alert 30 days before term, owner chase included. Energy certificates, landlord insurance and leases move from “upcoming” to “imminent” to “overdue”.
A newsletter segmented to the buyers whose brief matches, a Google review request 2 days after signing with a nudge at 5, a referral request at 30.
The demo shows the whole product, but it simulates the sending. Here, honestly, is what you can see today, what gets wired to your own tools on installation, and what is waiting on your feedback.
All of it works, open, no account.
What gets wired to your own tools.
The order depends on what you ask for.
“An agency doesn't lose its listings on the market. It loses them between two tasks nobody had time to do.”
An agent knows the trade better than any software. What they lack isn't advice: it's the quarter of an hour it would take to call back before noon, chase the owner before the deadline, and ask for the review before the client has forgotten.
Keo came out of that. The automations replace nobody — they occupy the moments when nobody is available: a Sunday evening, the night before a viewing, the day a rent falls due.
That is why the engine guards every action with a unique run key: replaying a date sends nothing twice. A reminder delivered twice damages the relationship more than a reminder forgotten, and that mistake would be invisible from the inside.
The Keo team — published by AgenIA, in France.
The product is young, and testimonials you cannot verify aren't worth much. Here are 6 things you can check for yourself, right now, without taking our word for any of it.
The product filled with realistic data, open to anyone. Judge it before speaking to us, and without leaving an address.
Enter the demo →During the demo, no SMS or email reaches a real recipient. The previews are faithful, the contacts are fictional.
Open the outbox →Every automation is guarded by a unique run key. Replaying a date sends nothing twice — a reminder delivered twice costs more than no reminder at all.
Open the activity log →An Excel workbook describes the whole dataset. Download it, swap in your own property stock, and watch the automations run on it.
Open import / export →Application and database hosted in Europe. The demo holds no real personal data, and sets no analytics cookie.
AgenIA is a small French outfit. You write, and someone who knows the product answers — and that is what decides the order of the work.
Write to us →No. Keo works on what comes in and what goes out — portal emails, bookings, messages, deadlines. Your existing tools stay where they are; what gets wired up on installation is your access, not your organisation.
Nothing. No SMS or email reaches a real recipient: every message is placed in an outbox where you read it exactly as the client would receive it. Rent receipts, on the other hand, are real downloadable PDFs.
By reading the email itself: the sender, the subject, the property reference quoted. A post-viewing follow-up or a document upload is not turned into a lead, and spam is set aside. Anything that fits no category stays visible — nothing is discarded silently.
Every run leaves a timestamped line in the activity log, filterable and readable. You see what fired, when, for which property and which contact — and you take it back over.
Yes. Each demo workspace is independent: the properties, the contacts and even the clock of one workspace appear in no other. 2 presentations can run at the same time without disturbing each other.
Yes, and it is the best test there is. The Import / Export page hands you a pre-filled Excel workbook: replace the rows with your own stock, re-import, and the automations run on your references.
No. Keo opens in a browser, on desktop and on a phone. There is nothing to install on your machines or on your agents'.
The amount depends on what you connect and how many agents you have. Look at the demo first: you will know what you want, and we will tell you the price in one sentence.
4 fields, 2 of them optional. We call back ourselves — you won't reach a switchboard.
These details are used only to call you back. They go to no third-party service, are sold to nobody, and we delete them on request at contact@agenia.pro.
Open the inbox, sort the 8 emails, move the date forward a week. 2 minutes and you'll know whether it's any use to you.